Job Opportunity: Administrative Officer

Job Title:             Administrative Officer

Location:             Grand Turk

Job Summary  

The Administrative Officer is a vital member of the team with responsibility for the provision of clerical/administrative support services to The Agency. The Administrative Officer conducts the office support functions, undertakes certain elementary accounting and provides clerical support across units.  

Key Duties and Responsibilities:  

Office Support Functions include: 

1. To maintain up to date office supplies and equipment inventories.
2. To purchase goods and services for the effective operation of the office.
3. To research information and provide typing support as required.
4. To maintain an up-to-date project data base and filing system
5. To scan and file documents.
6. To create project files for circulation to departments

Accounting and Clerical functions include: 

• To document and maintain complete and accurate supporting information for all financial transactions
• To assist with bookkeeping/accounting functions as appropriate
• To reconcile and post invoices.
• To answer, screen and transfer inbound telephone calls.
• To receive and direct visitors and clients.
• To assist with the organization of Agency meetings.

Undertaking any other relevant activities or duties as required by the CEO.

Personal Specifications: 

The position requires the minimum of a High School Diploma, but preference will be given to those persons with an Associate Degree or its equivalent. The incumbent should also have some formal training in telephone call management, analysis and writing, use of bookkeeping software such as Quicken or QuickBooks and information technology (Microsoft Office).  

Experience and Knowledge: 

The position requires a minimum of five (5) years on the job experience to acquire the competencies necessary to meet the challenges of the functions. The experience should cover: 

• Ability to work independently
• Secretarial/Writing skills
• Information technologies expertise
• Administrative support
• Communication skills
• Human relations skills

Skills: 

• Creativity
• Good writing and organizational skills.
• Expert in use of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to maintain confidentiality.

Personal Qualities  

1. Open and engaging demeanor
2. Able to generate and share ideas.
3. Hands-on approach
4. Willing to take personal responsibility.
5. Able to win trust and personal credibility.
6. Persistence and personal resilience
7. Willingness to personally deliver quality to business clients.
8. Willingness to understand different cultures, lifestyles and associated points of view.
9. Willingness to understand the values associated with small communities.

Other Requirements: 

1. Fluent in English

Deadline Date for Applications

The deadline date for applications is November 15, 2024.  Belongers only need apply.

Application Procedure

Interested persons should submit a resume, along with their contact information, cover letter, two letters of reference (one preferably from a former employer), copies of educational certificates, a Police Certificate, and a copy of the Passport photo page.

Applications can be submitted by courier or delivered directly to Invest Turks and Caicos at Unit 2D, Courtyard Plaza, Providenciales, Turks, and Caicos Islands, prior to the deadline. The application should be addressed to The CEO – of Invest Turks and Caicos and envelopes should have the words “Administrative Officer Grand Turk “clearly marked on the front.

Alternatively, applications can be emailed to admin@investturksandcaicos.tc

The subject line in the email should read “Administrative Officer Grand Turk”

We thank all applicants for their interest. However, only persons selected for an interview will be contacted.