Consultancy for Support in Implementing the Strategic Plan

1. Background

Invest Turks and Caicos has developed a comprehensive Strategic Plan aimed at achieving its long-term goals and enhancing operational effectiveness. To achieve this, several key projects have been identified within the plan. We seek the services of a qualified consultancy to support the implementation of specific projects over a six-month period, ensuring alignment with strategic goals, timely execution, and measurable outcomes.

Projects include but are not limited to:  Implementation of the Business Linkages Program.  Development of the Alternate Financing Program.  Project Packaging and Structuring.  Establishment of Economic Zones.  Investment Registration Processes.  Revenue Generation Initiatives.  Note that the projects are at varying stages of implementation.

2. Objectives. 

The primary objective of this consultancy is to support the implementation, monitoring, and evaluation of specific projects outlined in the Strategic Plan, with a focus on:

1. Facilitating the execution of priority projects to ensure timely and effective delivery.
2. Developing tools and frameworks to track project progress and outcomes.
3. Identifying challenges and recommending actionable solutions.
4. Supporting stakeholder engagement indirectly by preparing briefings, documentation, and communication plans as needed.

3. Scope of Work.  The consultancy is expected to perform the following tasks, working primarily to support the CEO and internal teams:

1. Project Execution Support
   • Develop detailed project implementation plans, including timelines, milestones, and deliverables.
   • Coordinate with internal teams to ensure smooth project execution.
   • Track project progress and provide regular status updates for the CEO.
2. Monitoring and Evaluation (M&E) Framework
   • Develop a comprehensive M&E framework to track the progress, outcomes, and impact of each project.
   • Create key performance indicators (KPIs) and reporting templates for each project.
   • Conduct periodic assessments and recommend adjustments as needed.
3. Capacity Building
   • Develop training materials and tools for staff on project implementation best practices.
   • Provide guidance to strengthen internal competencies for ongoing management of the projects after the consultancy period.
4. Stakeholder Engagement
   • Prepare briefing notes, presentations, and communication plans for stakeholder interactions.
   • Assist in organizing regular review meetings to address challenges and share updates on project progress.
5. Reporting and Documentation
   • Submit monthly progress reports for each project, detailing achievements, challenges, and recommended actions.
   • Prepare a final implementation report, summarizing progress, outcomes, lessons learned, and sustainability recommendations.

4. Deliverables

• Detailed project implementation plans, including timelines and key milestones.
• Initial stakeholder briefing and training sessions.
• Monthly progress reports for each project, outlining status, challenges, and recommended actions.
• Mid-term review of project implementation progress.
• Final implementation report including evaluation of project outcomes, challenges, lessons learned, and sustainability recommendations.
• Comprehensive M&E framework and training materials for continued project management.

5. Duration and Timeline.  The consultancy will commence on January 14^th, 2025, and conclude on July 30^th, 2025, covering a 6-month period.

6. Retainer Agreement and Productive Hours. 

• The consultant will be engaged on a retainer basis for the six-month period. The retainer will cover a minimum of 10 productive days per month dedicated to supporting the implementation of the Strategic Plan’s projects.
• Additional hours may be agreed upon with prior approval based on project requirements.

Productive hours include:

• Project planning and execution support
• Preparing materials for meetings and stakeholder engagement
• Developing training sessions and capacity-building tools
• Monitoring, evaluation, and reporting tasks
• Preparation of project documentation and reports

7. Qualifications and Experience

• Proven experience in strategic plan implementation and organizational development.
• Expertise in designing and applying monitoring and evaluation frameworks.
• Strong facilitation and capacity-building skills.
• Excellent communication, reporting, and stakeholder engagement skills.
• Experience working with public sector organizations or investment agencies is an advantage.

8. Reporting Requirements.  The consultancy will report to the Chief Executive Officer and provide regular updates as outlined in the deliverables section. Timesheets and summaries of productive hours will be submitted monthly for review and approval.

9. Application Process.  Interested consultants should submit the following:

1. Technical Proposal outlining the approach, methodology, and work plan.
2. Financial Proposal detailing the cost breakdown for the consultancy services.
3. CVs of Key Personnel highlighting relevant experience.
4. References from similar projects.

Submission Deadline: December 27^th 2024 to swilliams@investturksandcaicos.tc

10. Evaluation Criteria.  Proposals will be evaluated based on the following:

• Technical Approach and Methodology: 40%
• Experience and Qualifications: 30%
• Cost Proposal: 20%
• Timeline and Work Plan: 10%