Job Opportunity: Administrative Officer GDT

Job Title:             Administrative Officer

Location:             Grand Turk

Job Summary  

The Administrative Officer is a vital member of the team with responsibility for the provision of clerical/administrative support services to The Agency. The Administrative Officer conducts the office support functions, undertakes certain elementary accounting and provides clerical support across units.  

Key Duties and Responsibilities:  

Office Support Functions include: 

1. To maintain up to date office supplies and equipment inventories. 
2. To purchase goods and services for the effective operation of the office.
3. To research information and provide typing support as required. 
4. To maintain an up-to-date project data base and filing system 
5. To scan and file documents.  
6. To create project files for circulation to departments  

Accounting and Clerical functions include: 

1. To document and maintain complete and accurate supporting information for all financial transactions
2. To assist with bookkeeping/accounting functions as appropriate  
3. To reconcile and post invoices. 
4. To answer, screen and transfer inbound telephone calls. 
5. To receive and direct visitors and clients. 
6. To assist with the organization of Agency meetings.  

Undertaking any other relevant activities or duties as required by the CEO.  

Personal Specifications: 

The position requires the minimum of a High School Diploma, but preference will be given to those persons with an Associate Degree or its equivalent. The incumbent should also have some formal training in telephone call management, analysis and writing, use of bookkeeping software such as QuickBooks and information technology (Microsoft Office).  

Experience and Knowledge: 

The position requires a minimum of three (3) years on the job experience to acquire the competencies necessary to meet the challenges of the functions. The experience should cover: 

• Secretarial/Writing skills 
• Information technologies expertise 
• Administrative support  
• Communication skills  
• Human relations skills  

Skills: 

• Creativity  
• Good writing and organizational skills.  
• Expert in use of Microsoft Word, Excel, PowerPoint and Outlook.   
• Ability to maintain confidentiality.  

Personal Qualities  

1. Open and engaging demeanor  
2. Able to generate and share ideas.  
3. Hands-on approach  
4. Willing to take personal responsibility. 
5. Able to win trust and personal credibility.  
6. Persistence and personal resilience 
7. Willingness to personally deliver quality to business clients.  
8. Willingness to understand different cultures, lifestyles and associated points of view.  
9. Willingness to understand the values associated with small communities.  

Other Requirements: 

1. Fluent in English  

Application Procedure

Interested persons should submit a resume and cover letter, along with their contact information. The applicant should be prepared for an interview, to be followed by an in-person interview, the provision of two letters of reference (one from a former employer), a copy of every educational certificate/diploma, a Police Certificate and a copy of the passport photo page.

Applications should be addressed to the Corporate Services Manager of Invest Turks and Caicos Islands and can be delivered in person to the Agency’s offices at Unit 2D, Courtyard Plaza, Leeward Highway or emailed to admin@investturksandcaicos.tc prior to the deadline date. 

The subject line in the email should read “Administrative Officer” and envelopes delivered to the Agency should have the subject “Administrative Officer” clearly marked on the front. Application deadline July 03, 2024.

We thank all applicants for their interest in the position. However, only persons selected for an interview will be contacted.