Job Opportunity: MSME Administrative Officer

Job Title:             MSME Administrative Officer

Location:              Providenciales

Job Summary  

The Administrative Officer for the MSME Programme is a vital member of the team, responsible for providing clerical and administrative support services specifically to the MSME Programme. The role includes office support functions, elementary accounting, and clerical tasks to ensure the effective operation of the programme.

Key Duties and Responsibilities:  

1. Office Support Functions include: 
   • Maintain up-to-date office supplies and equipment inventories for the MSME Programme.
   • Purchase goods and services necessary for the effective operation of the MSME Programme office.
   • Research information relevant to the MSME Programme and provide typing support as required.
   • Maintain an up-to-date project database and filing system for the MSME Programme.
   • Scan and file documents related to the MSME Programme.
   • Create and circulate project files to relevant departments within the MSME Programme.
2. Accounting and Clerical functions include: 
   • Prepare client request for payment and customs duty reduction
   • Document and maintain complete and accurate supporting information for all financial transactions related to the MSME Programme.
   • Assist with bookkeeping and accounting functions specific to the MSME Programme as appropriate.
   • Reconcile and post invoices related to the MSME Programme.
   • Liaise with Corporate Service Manager on payment statuses and communicate updates to clients.
   • Manage the MSME email account, respond to inquiries, and forward emails to the relevant team members within the unit.
   • Receive and direct visitors and clients specifically.
   • Assist with the organization of meetings and events.
3. Undertaking any other relevant activities or duties as required by the CEO.  

Personal Specifications: 

The position requires the minimum of a High School Diploma, but preference will be given to those persons with an Associate Degree or its equivalent. The incumbent should also have some formal training in telephone call management, analysis and writing, use of bookkeeping software such as Quicken or QuickBooks and information technology (Microsoft Office).  

Experience and Knowledge: 

The position requires a minimum of three (3) years on the job experience to acquire the competencies necessary to meet the challenges of the functions. The experience should cover: 

• Secretarial/Writing skills 
• Information technologies expertise 
• Administrative support  
• Communication skills  
• Human relations skills  

Skills: 

• Creativity  
• Good writing and organizational skills.  
• Expert in use of Microsoft Word, Excel, PowerPoint and Outlook.   
• Ability to maintain confidentiality.  

Personal Qualities  

1. Open and engaging demeanor  
2. Able to generate and share ideas.  
3. Hands-on approach  
4. Willing to take personal responsibility. 
5. Able to win trust and personal credibility.  
6. Persistence and personal resilience 
7. Willingness to personally deliver quality to business clients.  
8. Willingness to understand different cultures, lifestyles and associated points of view.  
9. Willingness to understand the values associated with small communities.  

Other Requirements: 

1. Fluent in English  
2. Willingness and ability to travel to Grand Turk as required. 

Salary and Allowances:

Negotiable in a range from $30,000 to $40,000 depending on education and experience.

Application Procedure

Interested persons should submit a resume and cover letter, along with their contact information. The applicant should be prepared for an interview, to be followed by an in-person interview, the provision of two letters of reference (one from a former employer), a copy of every educational certificate/diploma, a Police Certificate and a copy of the passport photo page.

Applications should be addressed to the Corporate Services Manager of Invest Turks and Caicos Islands and can be delivered in person to the Agency’s offices at Unit 2D, Courtyard Plaza, Leeward Highway or emailed to admin@investturksandcaicos.tc prior to the deadline date. 

The subject line in the email should read “MSME Administrative Officer” and envelopes delivered to the Agency should have the subject “MSME Administrative Officer” clearly marked on the front. Application deadline October 22, 2024.

We thank all applicants for their interest in the position. However, only persons selected for an interview will be contacted.